We have received advice for clergy from the Superintendent Registrar for Carmarthenshire with regard to marriage registers. Clergy are asked to pay particular attention to the information given.
- If the duplicate marriage registers are full, then one copy is retained by the church and the other copy is to be deposited with the Superintendent Registrar of the county/registration district in which the church is located – i.e. Carmarthenshire, Pembrokeshire or Ceredigion.
- If the duplicate marriage registers are partially completed but the church building for which they have been issued is closing, then the registers and all associated certificate stock/counterfoils should be kept securely in a fireproof safe until the Diocesan Registrar has completed the legal process of closing the church. Once this is done, the Diocesan Registrar will notify either GRO and/or the Superintendent Registrar of the county/registration district in which the church is located and instructions will be issued by GRO for the return of the registers and certificate stock. The registers will then be legally closed by annotation by GRO and returned, one to the Superintendent Registrar and one to the location requested by the church or the Diocesan Registrar.
- In the circumstances above, on the basis of documentation received from the Diocesan Registrar, GRO will also take the building which has been closed off the Official List of religious buildings licensed for worship and marriage. Under no circumstances should an individual cleric deal with this independently.